Executive Assistant

Scale Army Careers

Kampala, Central Region
Permanent
Full-time

1 day ago

About the jobThis role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client's time zone. Our client is a forward-thinking organization dedicated to supporting and empowering entrepreneurs and venture capital firms. They focus on driving innovation and business growth by providing strategic resources, investment opportunities, and access to a strong network of experienced professionals. As they continue to scale, they are looking to strengthen their internal operations by adding a highly organized Executive Assistant to support senior leadership and ensure day-to-day efficiency.LocationFully Remote (Work from Home) | 9 AM - 5 PM PTRole OverviewThe Executive Assistant will support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring administrative operations run smoothly. This role requires a proactive, highly organized professional who can manage multiple priorities, maintain accuracy across tasks, and operate effectively in a dynamic environment.Key ResponsibilitiesCalendar & Email Management

Manage the executive's calendar, schedule meetings, and organize daily priorities
Draft and respond to emails in a timely and professional manner

Administrative Support

Provide general administrative support including data entry, expense management, and filing
Manage logistics such as travel arrangements, meeting coordination, and office operations

Communication Management

Ensure smooth communication between the executive and internal or external stakeholders
Prepare documents, reports, and presentations as needed

Data Tasks & Reporting

Organize, track, and maintain accurate data records
Assist in preparing reports and maintaining structured data systems

Logistics Coordination

Coordinate travel, events, and business-related logistics
Ensure all arrangements run smoothly and efficiently

Cross-Departmental Support

Support team members across departments as needed
Handle requests promptly and professionally

Qualifications Experience

2+ years of experience in an executive assistant or administrative support role
Experience working in fast-paced environments

Skills

Excellent written and verbal communication skills in English, with the ability to draft professional correspondence
Strong organizational skills, with the ability to manage complex calendars and multiple priorities
Proficiency in Google Suite, Microsoft Office, and common tools such as Zoom and Slack
Familiarity with project management software is a plus
Strong attention to detail, ensuring accuracy and completeness in all tasks
Problem-solving mindset with the ability to proactively address issues and take initiative

What Success Looks Like

The executive's calendar is consistently organized and optimized with minimal scheduling conflicts
Communications are high-quality, error-free, and delivered promptly
Administrative tasks are completed efficiently with minimal follow-up required
Data and records are accurate, organized, and easily accessible
Logistics and coordination are executed smoothly without disruptions

OpportunityThis role offers the opportunity to work closely with senior leadership in a dynamic and fast-paced environment. The Executive Assistant will play a critical role in maintaining operational efficiency while gaining exposure to high-level business activities. This position provides strong opportunities for growth, skill development, and increased responsibility within a company focused on innovation and impact.

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