Executive Assistant to the CFO

MTN-Uganda

Kampala, Central Region
Permanent
Full-time

2 days ago

Job DescriptionMain Purpose:Provide high-level administrative, organizational, and operational support to ensure the executive's day-to-day activities run smoothly. Act as the primary point of contact, manage schedules, coordinate meetings, handle communication, and maintain a high level of confidentiality and professionalism.MTN Uganda Limited is an equal opportunity employer and is seeking to recruit a competent individual to fill the following position.Job Title: Executive Assistant to the CFOReports to: Chief Financial OfficerNo. of Vacancies: 1Main Job Functions:1. Executive Support & Diary Management

Manage the executive's calendar, schedule appointments, and prioritize engagements.
Coordinate internal and external meetings, ensuring all logistics are in place.
Prepare meeting agendas, take minutes, and follow up on action items.

2. Communication & Correspondence

Act as the first point of contact for calls, emails, and inquiries.
Draft, review, and proofread emails, memos, letters, and reports.
Maintain professional communication on behalf of the executive.

3. Travel & Logistics Management

Plan and book travel itineraries, flights, accommodation, transport, visas.
Prepare travel schedules, briefing documents, and expense claims.

4. Office & Administrative Coordination

Organize and maintain filing systems, databases, and confidential documents.
Manage office supplies, equipment, and administrative workflows.
Support with budgeting, requisitions, and procurement of office items.

5. Information & Task Management

Track deadlines, deliverables, and pending tasks for the executive.
Conduct basic research and prepare summaries or presentations when needed.
Ensure timely reminders, follow-ups, and updates.

6. Stakeholder Engagement

Liaise with internal teams, clients, and external partners on behalf of the executive.
Maintain strong professional relationships and uphold the executive's reputation.
Coordinate department activities, workshops, and events.

7. Department Coordination

Coordinate departmental plans, activities, and operational requirements.
Support in organizing departmental reviews, reporting, and performance tracking.
Serve as a central communication link between the executive and department staff.
Ensure smooth workflow, timely dissemination of information, and task follow-up within the department.

8. Confidentiality & Professional Conduct

Handle confidential information with discretion.
Exercise sound judgment and maintain professionalism in all interactions.

Education

A minimum of a bachelor's degree

Work Experience

2-5 years of experience in administrative or executive support roles
Prior experience supporting senior leadership is an added advantage
Experience in corporate environments preferred

Skills / physical competencies:

Excellent communication and writing skills
Strong organizational and time-management abilities
High attention to detail and accuracy
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to multitask and work under pressure
Strong interpersonal and problem-solving skills
Professionalism, integrity, and reliability

ABOUT USWe at MTN Uganda are a purpose and value-led organization!At MTN Uganda, we believe that understanding our people's needs and aspirations is key to creating experiences that delight you at work, every day. We are committed to fostering an environment where every member of our Y'ello Family is heard, understood and empowered to live an inspired life.Our values keep us grounded and moving in the right direction. Most importantly, they keep us honest. It is not something we claim to be. It is in our DNA.As an organisation, we consider it our mission to create an exciting and rewarding place to work, where our people can be themselves, thrive in positivity and ignite their full potential. A workplace that boosts creativity and innovation, improves productivity, and ultimately drives meaningful results. A workplace that is built on relationships and achieving a purpose that is bigger than us. This is what we want you to experience with us!Our commitments go beyond an organisational promise. It is in our leadership and managerial ethos to meaningfully partner with our employees, customers and stakeholders with a vision to realise our shared goals.We are delighted that you are considering us as your career partner to make a mark in the world. We look forward to your application!Female Applicants are strongly encouraged to Apply!Note: In compliance to the Data Protection & Privacy Laws of Uganda, MTN Uganda will use your application documents for purposes for which they were intended for.

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