T&E Coordinator

Kampala, Central Region
Permanent
Full-time

8 days ago

JOB DETAILS:About Us:UBL operates within a multi-cultural, multi-national environment. UBL is further categorised into Demand and Supply functions. The Supply business is involved in the production of beer and spirits. The Demand business is involved in marketing and selling the product through RTM partners and retailers to consumers. UBL has been recognized as Employer of Choice under the Federation of Uganda Employers.The business is a leading value and premium drinks company that is proud of the growth of our brands and our people. The ambitious business goals focus our company on achieving strong growth through understanding of consumer & customer motivation. Unleashing the potential of our people is core to our success.The HR department provides strategic and operational people management support to the business. As a member of the HR community, the HRBP is committed to assisting the Human Resources Director in implementing the leadership and work environment that inspires people, develops talent and drives great performance.About the Functions:Our Finance team deliver sustainable growth for our business, customers, and much-loved brands. We're part of a $12.2 billion gross profit organisation, responsible for driving an exceptional level of performance and creating the potential for future growth.Whether we're utilising our digital capabilities and analytics to advise our business strategy or creating capacity to invest in the future - no two days are the same in our Finance team. Wherever your skills lie, we'll help you to learn and develop, supporting you along the way in our inclusive culture.Purpose of Role:Uganda is seeking a hands-on T&E Coordinator to manage end-to-end Travel & Expense (T&E) governance, compliance and processing across three markets. This role ensures financial integrity, accurate reporting and adherence to T&E policy, while supporting month-end processes, spend analytics and future automation (STP) initiatives.Role DimensionsMarket/Function ComplexityThis is an on-site role in a high-volume Travel & Entertainment environment where accurate processing, policy compliance and timely reporting are criticalRole Responsibilities:

Ensure full compliance with corporate T&E policy across all markets, including approvals, expense coding and spend limits.
Manage T&E card postings, manual uploads and system entries to maintain accurate, high-quality records.
Deliver accurate month-end accruals and reconciliations for T&E transactions.
Supervise misuse or fraud risks, call out issues and ensure corrective actions are implemented.
Control advance payments and overdue expense items to minimize financial risk.
Provide spend analytics and reporting to support management decision-making and cost optimization.
Support transition of future eligible T&E spend toward STP (automation) processes.
Collaborating with finance and functionality leads to resolve queries, unblock processing delays, and maintain high data quality.
Maintain strong confidentiality and compliance with internal controls.

Experience / skills required:

Bachelor's Degree or equivalent experience in a finance discipline or related field
2-4+ years' experience in finance operations within high-risk, multi-market settings is highly desirable.
Experience with expense management systems (e.g., Concur, SAP, or equivalent).
High attention to detail, process discipline and data accuracy.
Strong collaboration skills-able to work across markets and provide clarity in high-volume environments.
Sophisticated Excel skills (pivot tables, formulas, structured templates); Power BI experience is an advantage.

Diversity statement:Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.We embrace diversity in the broadest possible sense. This means that you'll be welcomed and celebrated for who you are just by being you. You'll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, attitudes, and more.Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.Feel inspired? Then this may be the opportunity for you.If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

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