Office Administrator

• Responsible for incoming vendor invoice process and handling verification and approval process
• Processing customer reminders on a bi-weekly basis
• Coordinating the travel expense process, including credit card statement reviews
• Preparing internal management reports
• Acting as the main contact person for the external accountant
• Supporting building and facility administration (office supplies, service providers, minor maintenance coordination)
• Managing general office coordination and administrative tasks
• Supporting the HR team with administrative activities (e.g. employee documentation, onboarding/offboarding coordination, absence tracking)
• Assisting with general commercial and administrative tasks across departments
• Maintaining structured records and ensuring compliance with internal processes and guidelines

• Completed training or degree in Business Administration, Office Management, Accounting, HR, or a related field
• Previous experience in an office administration, finance, or commercial support role
• Basic understanding of accounts receivable and accounts payable processes
• Experience with SAP is an asset
• High level of accuracy, reliability, and confidentiality
• Strong organizational and communication skills
• Ability to work independently while collaborating with international teams
• Good written and spoken English

• An exciting working environment
• Personalized training and development opportunities
• The chance to work in a globally recognized company and contribute to strengthening the IKA brand
• Competitive remuneration
• A dynamic, agile team and an innovative working environment.
• We offer health Insurance

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